You may want to limit specific teams from being able to view all glossaries. All you need to do is turn off the default behavior, so that your member and guest users will only have access to the glossaries curated through glossary policies in their personas. Admin users will still have full access to all glossaries, even when this default behavior is turned off.
Once you have restricted glossary visibility:
- If a glossary policy has been configured for a selected persona, a user belonging to that persona will only be able to view the glossaries curated through glossary policies.
- If a user is not part of any persona, they will be unable to view any glossaries in Atlan.
- If a user is part of a persona that does not have glossary policies specifically or any policies at all configured, the user will be unable to view all glossaries.
- The restriction will be applicable to the Assets page, glossary tree on the Glossary page, terms filter on the Assets page, terms in an asset sidebar, linked assets, and related terms.
The All glossaries view on the Glossary page is enabled for all users by default. To turn it off for your member and guest users, complete the following steps.
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To disable all glossaries view:
- From the left menu in Atlan, click Admin.
- Under Workspace, click Labs.
- Under the Access control heading on the Labs page, turn on Persona switcher for Glossary.
Your member and guest users will now only have access to the curated glossaries for their persona! 🎉
If you'd like to restore the default all glossaries view, follow the steps above and then turn off the toggle.